When Should You Order Catering for Your Event?
Timing is everything when planning an event, especially when it comes to catering. To ensure everything goes off without a hitch, here’s a guide to when you should place your catering order based on the type of event.
1. Large Events (Weddings, Corporate Gatherings, Holiday Parties)
Order 4–8 Weeks in Advance
For big events with many guests, early planning is essential. Caterers often book up quickly, especially during peak seasons, so securing your order well in advance gives you:
- More menu options to choose from.
- Time to finalize your guest list and special dietary requests.
- Peace of mind that your preferred caterer is available.
2. Medium-Sized Events (Birthdays, Showers, Reunions)
Order 2–4 Weeks in Advance
For mid-sized gatherings, a few weeks’ notice is generally sufficient. This allows the caterer enough time to prepare while giving you flexibility in your planning.
3. Small or Casual Events (Family Dinners, Game Nights)
Order 1–2 Weeks in Advance
For smaller, less formal occasions, you don’t need as much lead time. However, it’s still a good idea to place your order early to ensure availability and menu options.
4. Last-Minute Gatherings
Order 24–72 Hours in Advance
Need catering on short notice? Many caterers, including Roosters Roost Morgantown, can accommodate last-minute requests, but menu and availability may be limited. Call as soon as you know your needs to lock in your order.
5. During Busy Seasons
Order 6–12 Weeks in Advance
For events during holidays or peak seasons (Thanksgiving, Christmas, graduation time), it’s crucial to order well in advance to secure your spot. These are high-demand periods, and caterers often book up quickly.
Pro Tip: It’s Always Better to Order Early
Even if your guest count or event details aren’t finalized, placing your order early ensures your date is reserved. Most caterers allow adjustments closer to the event date.
📞 Ready to Order?
At Roosters Roost , we make catering simple and stress-free. Whether it’s a last-minute party or a major celebration, we’ll work with you to deliver exceptional food and service.
